Privacy Policy
This privacy policy is for the charity New Hope and governs the privacy of all users who choose to use it.
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the charity, the website and website owners.
For the purposes of this policy, ‘us’, ‘we’ and ‘our’ refer to New Hope (previously Watford New Hope Trust).
Who We Are
New Hope is a Christian based charity that exists to serve individuals who are homeless or vulnerably-housed through the provision of accommodation and opportunities to transform lives. We are a charity registered in England and Wales (number 1080784). Our company number is 03969063 and our registered office is New Hope, 67 Queens Road, Watford, WD17 2QN.
What Data We Collect
New Hope collects personal data for a variety of reasons such as giving records from individual supporters, communication preferences, and individuals accessing our services.
Depending how you interact with us, we may process data for the following reasons:
For internal administrative purposes, and to keep a record of your relationship with us
To manage your communication preferences
To complete financial transactions from our store, donations to New Hope and to process Gift Aid where appropriate
To communicate our latest publicity materials, events and campaigns if you have chosen to receive such information
To record personal details provided during conversations with New Hope services.
To provide you with advice or support, if requested
To make links with relevant partner agencies to provide additional support or accommodation
For transmission to statutory bodies if legally required to do so
To process job applications and volunteer placements
What Information We Collect And By Which Methods
Supporters
Your full name
Your chosen contact details – including your postal address, telephone number, and email address
Preferred method of communication
Bank details (if making a financial transaction/donation)
Donation history
Gift aid details
Records of communication between yourself and New Hope
Other information you share with us
Staff/Volunteers
Your full name
Your date of birth
Your contact details – including your postal address, telephone number, and email address.
National Insurance number
ID Documents (Passport/ Driving License)
Next of Kin
Enhanced CRB
Bank details (for payroll and expenses)
Donation history (if applicable)
Gift aid details (if applicable)
Individuals accessing our services
Your full name
Your date of birth
Records of your engagement with New Hope services
Historical and current records of engagement with third party services
We may need to collect sensitive, personal data about individuals. This includes information about health, religion, sexuality, gender identity, ethnicity and criminal records. We only record information if we gain your consent, or unless we have a legal obligation to do so and will only keep this information where it is relevant to your interaction with us.
This information may be collected by a variety of methods. including:
Physical forms
Telephone conversations or face-to-face interactions
Digital forms via our website and email communications
Third party companies such as Just Giving, The Giving Machine, etc...
Communication through social media channels
Our Basis For Processing
Our legal basis for processing personal data
We need a lawful basis to collect and use your personal data under data protection law. The law allows for six ways to process personal data (and additional ways for sensitive personal data). Four of these are relevant to the types of processing that we carry out. This includes information that is processed on the basis of:
a person’s consent (for example, to send you direct marketing by email)
a contractual relationship (for example, to provide you with goods or services that you have purchased from us)
processing that is necessary for compliance with a legal obligation (for example to process a Gift Aid declaration, and carrying out due diligence on large donations)
New Hope’s legitimate interests (please see below for more information)
Personal data may be legally collected and used if it is necessary for a legitimate interest of the organisation using the data, if its use is fair and does not adversely impact the rights of the individual concerned.
When we use your personal information, we will always consider if it is fair and balanced to do so and if it is within your reasonable expectations. We will balance your rights and our legitimate interests to ensure that we use your personal information in ways that are not unduly intrusive or unfair. Our legitimate interests include:
Charity Governance: including delivery of our charitable purposes, statutory and financial reporting and other regulatory compliance purposes
Administration and operational management: including responding to solicited enquires, providing information and services, research, events management, the administration of volunteers and employment, and recruitment requirements
Fundraising and Campaigning: including administering campaigns and donations, and sending direct marketing by post (and in some cases making marketing calls), sending thank you letters, analysis, targeting and segmentation to develop communication strategies, and maintaining communication suppressions.
What Do We Do With Your Data
Fundraising
Process donations you make to New Hope, including Gift Aid
Keep records of your communication with us, for example publicity materials we may have sent you, donations you have made or any concerns you may have had
Keep you up-to-date on news about our work and stories from our service users
Make appeals for financial support, gifts of clothing/food/etc., prayer, etc.
Share volunteering/employment opportunities with you
Provide information or packs, for example school/church packs you’ve asked for
Provide personalised postal or email communications based on your preferences
Consider whether you may be interested in and able to support us with a larger gift – financially or through your expertise. This may involve looking at publicly available information about you, through research carried out in house
Communicate with you in your professional capacity, for example as a local/national business representative, head teacher, local government official or religious group leader, to talk about supporting our work
Volunteering/employment
When applying for a position with us, either in a paid or voluntary capacity, New Hope will process your data for the following purposes:
To complete reference checks, qualifications checks, criminal referencing, and to verify your information
To make the employment/volunteering opportunity possible. This includes sharing sensitive data, such as medical information, with our partner(s) for your safety and that of our beneficiaries
To process payroll information and expenses claims
How We Protect And Store Your Data
Users providing their personal data to New Hope do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as defined by General Data Protection Regulation 2018. Every effort is made to ensure safe and secure storage of information by means of bespoke database systems, digital protection and procedures for the collection, processing and sharing of personal data.
Unfortunately, usage of the internet is never absolutely secure but we promise to all users who provide their information that reasonable steps have been taken to maintain the safety, usage and accuracy of all data.
Any Changes You Would Like To Make
As the owner of your personal data, you may do the following at any time:
Ask us to delete your personal data
Request changes to how we store and process your data
Ask for a digital or printed or digital copy of the information held about you
Change the types and methods of communication we have with you
Make a complaint about how we have contacted you and our reasons for doing so
If you would like to request, amend, or delete the personal information that we hold, please contact us by any of the following methods:
By email:
rpalmer@newhope.org.uk
By telephone:
01923 210 680
By post:
Supporter Relations
New Hope
67 Queens Road
Watford
Hertfordshire
WD17 2QN
The Website
This website and its owners take a proactive approach to user privacy and ensure the appropriate steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to GDPR requirements for user privacy.
This website uses cookies to better the users experience while visiting the website.
Cookies are small files saved to the user's computers hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server, to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.
This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer's hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google's privacy policy here for further information [ http://www.google.com/privacy.html ].
Contact & Communication
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed under GDPR 2018. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
Email Newsletter
This website operates an email newsletter program, used to inform subscribers about news, updates and services supplied by New Hope. Users can subscribe through an online form should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with GDPR. No personal details are passed on to third parties nor shared with companies / people outside of the organisation that operates this website. Under GDPR you may request a copy of personal information held about you by this website's email newsletter program at no cost. If you would like a copy of the information held on you please write to the business address in the website footer.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
In compliance with GDPR, subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
External Links
Although this website only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: http://bit.ly/zyVUBo).
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.